Privacy Policy

 Effective Date: 01 January 2024

At BD Tech & Accounting, we are dedicated to protecting the privacy of our clients and their employees is a top priority. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our website and professional services.

1. Information We Collect

Personal Information:
We collect personal details such as names, addresses, phone numbers, and email addresses to provide our accounting, payroll, and compliance services effectively.

Financial Information:
We collect financial details, including bank account information, tax identification numbers, and other relevant data, to process payroll transactions, manage accounting functions, and fulfill statutory reporting requirements.

Employee Data:
As part of our payroll outsourcing and accounting services, we may collect and process employee data such as salary details, deductions, tax information, and employment records.

2. How We Use Your Information

Service Delivery:
Your information is used to process payroll, prepare financial statements, file taxes, and generate reports necessary for the delivery of our professional services.

Communication:
We may use your contact details to provide service updates, compliance reminders, and other important notifications related to your business or employee processing.

Legal Compliance:
We may process and retain certain information to comply with applicable laws, including tax regulations, audit requirements, and record-keeping obligations.

3. Data Sharing and Disclosure

Trusted Service Providers:
We may share relevant data with vetted third-party providers (such as payment processors, cloud-hosting platforms, or software vendors like Sage) to assist in delivering our services efficiently.

Legal Obligations:
We may disclose your information if required to do so by law or in response to valid legal requests, including court orders, regulatory audits, or government investigations.

4. Data Security

We implement industry-standard security measures, including encryption, access control, and secure data storage, to safeguard your information against unauthorized access, alteration, or loss.
However, please note that no online transmission or electronic storage system can be guaranteed to be 100% secure.

5. Your Rights and Choices

You have the right to:

Access, update, or request deletion of your personal information.

Opt out of receiving non-essential communications.

Request clarification on how your data is processed or stored.

To exercise these rights, please contact us using the details provided below.

6. Policy Updates

BD Tech & Accounting may update this Privacy Policy periodically to reflect changes in our practices or for legal and regulatory reasons. The latest version will always be available on our website, and the effective date will indicate the most recent update.

7. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

Email: info@bdtechaccountant.com
Website: www.bdtechaccountant.com

 Effective date: 01 January 2025

Welcome to the website of BD Tech & Accounting (“BD Tech & Accounting”, “we”, “us”, “our”).
By accessing or using our website, you agree to these Terms & Conditions. If you do not agree, please do not use this website.

1. Acceptance of Terms

By using this website, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions, as well as any policies referenced here (including our Privacy Policy) and any updates we publish from time to time.

2. Eligibility & Use of the Website

You agree to use the website only for lawful purposes and in accordance with all applicable laws and regulations. You are responsible for maintaining the confidentiality of any login details and for all activities under your account. 

You must not: introduce malware, attempt to gain unauthorised access, or disrupt the website’s operation; use automated means (bots/scrapers) without our written consent; use the website to transmit unlawful, defamatory, or infringing content.

3. Information & Content on This Site

Our site may include information about our services (accounting, payroll, tax, compliance, and related software implementation), articles, and general insights. While we aim for accuracy and timeliness, content is provided “as is” and for general information only. We do not warrant completeness, accuracy, reliability, or availability.
You rely on any information at your own risk. We may change, suspend, or discontinue any part of the website at any time without notice.

4. No Professional Advice

Content on this website does not constitute accounting, tax, legal, or other professional advice. Before making decisions, obtain advice tailored to your specific circumstances by engaging us under a formal engagement letter/SLA.

5. Intellectual Property

All content on this website (text, graphics, logos, icons, images, software and arrangement) is owned by BD Tech & Accounting or our licensors and protected by intellectual property laws. You may not copy, reproduce, distribute, modify, or create derivative works without our prior written consent. Limited viewing and printing for personal, non-commercial use is permitted, provided you do not alter notices or branding.

6. Privacy & Cookies

Please review our Privacy Policy for details on how we collect, use, disclose, and protect personal information in compliance with the Protection of Personal Information Act, 2013 (POPIA) and other applicable laws. We may use cookies and similar technologies to operate and improve the site. You can manage cookies via your browser settings; some features may not function properly if cookies are disabled.

7. Third-Party Links & Tools

This website may contain links to third-party sites or integrate third-party tools (e.g., payment processors, cloud hosts, or accounting software vendors such as Sage). These are provided for convenience only. We do not control—and are not responsible for—their content, availability, security, or practices. Your use of third-party sites/tools is at your own risk and subject to their terms.

8. Service Availability

We strive to keep the website available, secure, and error-free but do not guarantee uninterrupted or error-free operation. We may perform maintenance, updates, or changes without notice.

9. Disclaimers

The website is provided “as is” and “as available” without warranties of any kind, express or implied, including, without limitation, warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, and availability. To the maximum extent permitted by law, we disclaim all such warranties.

10. Limitation of Liability

To the fullest extent permitted by law, BD Tech & Accounting and our affiliates, directors, officers, employees, and agents will not be liable for any indirect, incidental, special, consequential, or punitive damages, lost profits, lost data, business interruption, or loss of goodwill arising from or related to your use of (or inability to use) the website, even if advised of the possibility.
Where liability cannot be excluded, our total aggregate liability for all claims related to the website will not exceed ZAR 100.00.

11.  Indemnity

You agree to indemnify and hold harmless BD Tech & Accounting, our affiliates, officers, directors, employees, and agents from and against any claims, damages, liabilities, losses, costs, and expenses (including reasonable legal fees) arising out of or related to: (a) your use of the website; (b) your breach of these Terms; or (c) your violation of any law or third-party rights.

12. Feedback & User Content

If you submit feedback, ideas, or suggestions, you grant us a worldwide, perpetual, irrevocable, royalty-free license to use and incorporate them without restriction or compensation. You warrant that any content you provide does not infringe the rights of others and complies with applicable law.

13. Governing Law & Jurisdiction

These Terms are governed by the laws of the Republic of South Africa, without regard to conflict-of-law rules. You consent to the exclusive jurisdiction of the courts of South Africa for any dispute arising out of or related to these Terms or the website.

14. Changes to These Terms

We may update these Terms from time to time. Changes are effective when posted on this page with the “Effective date” updated above. Your continued use of the website after changes are posted constitutes acceptance of the revised Terms.

15.  Contact

Questions about these Terms?
Email: info@bdtechaccountant.com
Website: www.bdtechaccountant.com